ARTICLE I. NAME AND PURPOSE
The name of the organization shall be HYDE PARK BOARD OF TRADE, INC.
The purpose of the organization shall be to assist in promoting and improving the business, educational and civic interests of the HYDE PARK district of the city of Boston.
ARTICLE II. MEMBERSHIP AND DUES
Any adult or organization interested in the welfare of the Hyde Park district may apply for membership.
Any application for membership bearing the recommendation of one member shall be delivered to the President who shall submit said application to the Board of Directors, upon whose approval the applicant shall become a member.
Members shall be entitled to all privileges, and upon payment of dues shall have issued to them a membership card.
All dues, payable annually in advance, shall be $50.00 for adult or organization members.
ARTICLE III. OFFICERS AND ELECTIONS
The officers of the Hyde Park Board of Trade, Inc. shall be:
Three Vice Presidents Board of Directors
Clerk/Recording Secretary Not less than eight and not more than fifteen members
Any sitting officer elected into public office shall become an ex-officio member of the Board of Directors.
A nominating committee consisting of three members shall be elected at the April meeting of the Board of Directors. They shall present a list of nominations for all elective offices at the May meeting, and an election shall be held at that time.
All officers shall be elected for a term of one year at the May meeting. They shall assume office the following June 1st. The President shall not serve more than five consecutive terms in that office.
The Board of Directors shall consist of:
President Clerk/Recording Secretary
Three Vice Presidents Not less than eight and not more than fifteen members
Any vacancy in office occurring during a year shall be filled by the Board of Directors.
No person shall be elected to the office of President who has not served at least two years on the Board of Directors.
If any of the elected Directors are absent for three consecutive regular Board meetings without prior approval by the President or are disqualified for nonpayment of dues, their office shall be declared vacant as prescribed by these Bylaws. Vacancies in the Board shall be filled per Article III, Section 5.
ARTICLE IV. MEETINGS
The Board of Trade shall have at least five meetings per year. The regular meetings shall be held on the fourth Monday of the month, or on such other night as the Board of Directors may determine.
The Board of Directors may, upon their own initiative or at the request of not less than fifteen regular members, call a special meeting.
At all regular and special meetings, Robert’s Rules of Order shall prevail.
ARTICLE V. QUORUMS
Fifteen members, including officers, shall constitute a quorum for the transaction of business at a regular or special meeting.
Not less than one-third of the members of the Board of Directors shall constitute a quorum for the transaction of business at all meetings of the Board of Directors.
ARTICLE VI. AMENDMENTS
Any amendment to these Bylaws shall be proposed in writing at a regular meeting. Notice of such proposal shall be contained in the call for the next regular meeting. The amendment shall be acted upon and shall become effective if approved by two-thirds of the members present and voting.
ARTICLE VII. DUTIES OF OFFICERS
The President shall preside at all meetings of the Hyde Park Board of Trade, Inc., and at the meetings of the Board of Directors.
A Vice President shall preside in the absence of the President or whenever the President shall relinquish the chair.
The Clerk/Recording Secretary shall keep a record of all proceedings of the Hyde Park Board of Trade, Inc., and of the Board of Directors. The Clerk/Recording Secretary or President shall give reasonable notice of all meetings, shall notify all committees of any matters referred to them, and shall supervise the disposition of all correspondence.
The Treasurer shall collect all dues, receive all monies and special funds, and pay all bills when approved by the Board of Directors, and shall make a report in writing at the regular May meeting, and at such other times as the Hyde Park Board of Trade, Inc., shall request.
The Board of Directors shall have the general direction of the affairs of the Hyde Park Board of Trade, Inc. The accounts of the Treasurer shall be annually audited by two or more of its members who shall be designated by the President for that purpose.
ARTICLE VIII. SALARIES
All officers of the Hyde Park Board of Trade, Inc. shall serve without remuneration.
ARTICLE IX. WITHDRAWALS AND DISMISSALS
Any member whose dues are paid in full may withdraw from the Hyde Park Board of Trade, Inc. by giving written notice. Any member who is in arrears of dues for three months shall be notified in writing by the Treasurer. If the dues are not paid within one month, the member may be dropped from membership by the Board of Directors.
ARTICLE X. STANDING COMMITTEES
The President shall appoint such standing committees as the Board of Directors may authorize. Such committees may include:
1. Public Affairs 4. Retail 7. Reception
2. Community Services 5. Publicity 8. Harry Neiman Award
3. Industrial 6. Membership 9. Any other committee designated by the President
ARTICLE XI. APPROPRIATION OF MONEY
Any motion for special appropriation of money shall be forthwith referred to the Board of Directors. The Board shall report its recommendations before the motion may be acted upon by the Hyde Park Board of Trade, Inc.
ARTICLE XII. ENDORSEMENTS
Any motion that the Hyde Park Board of Trade, Inc. endorses by its vote, any movement whatsoever, aside from the regular business of the Hyde Park Board of Trade, Inc., shall forthwith be referred to the Board of Directors or to an appropriate standing committee which shall report its recommendations before the motion may be acted upon.
ARTICLE XIII. BUSINESS
The regular business of the Hyde Park Board of Trade, In. shall be defined in Article 1, section 2.
ARTICLE XIV. ORDER OF BUSINESS
The order of business at a regular meeting of the Board of Directors shall be as follows:
1. Reading of the meeting minutes 4. Unfinished business
2. Communications and bills 5. New Business
3. Reports of committees
ARTICLE XV. MAKING EFFECT
These Bylaws became effective upon their adoption by two-thirds of the members present and voting at the regular meeting in April, 1930.
Amended at the Annual Meeting June 11, 1962.
Amended at the Annual Meeting June 25, 1986.
Amended at the Annual Meeting May 27, 2008.
Amended at the Annual Meeting May 29, 2012.